Sr. Payroll Coordinator

Job Description: Sr. Payroll Coordinator Work Mode: Onsite Location: Onsite, four days per week - Kohler, WI Opportunity The Senior Payroll Coordinator - US plays a key role in the accurate, timely, and compliant delivery of US payroll operations across a complex, multi-state environment. This role is responsible for coordinating and validating payroll inputs, supporting complex payroll processing activities, resolving escalated payroll enquiries, and ensuring payroll outputs meet required controls, compliance, and service standards. Working closely with the US Payroll Manager, HR, Finance, Legal, and external partners, the role acts as a senior point of coordination within the payroll process, helping to manage risk, improve data quality, strengthen controls, and support continuous improvement across payroll operations. Key Responsibilities Payroll Processing & Administration Coordinate, validate, and review complex payroll data to support accurate and timely payroll processing Support payroll preparation for bank submission, funding, and posting to financial systems, ensuring appropriate review and control steps are completed Process and review manual, off-cycle, adjustment, retroactive, and exception payments where required Prepare and review payroll reports, journals, reconciliations, and variance analysis in accordance with internal controls Act as an escalation point for complex payroll processing issues, identifying root causes and coordinating resolution with relevant stakeholders Compliance & Controls Support compliance with US federal, state, and local payroll regulations, including multi-state payroll requirements Ensure payroll activities adhere to Kohler policies, procedures, approval controls, and audit requirements Identify, assess, and escalate payroll discrepancies, control gaps, compliance risks, or recurring issues with appropriate recommendations Support internal and external audit requests by preparing accurate documentation, explanations, and evidence Contribute to year-end and periodic compliance activities, including payroll tax, reporting, and employee documentation processes Data Management & Reporting Produce, review, and interpret payroll and HR reports using data from approved systems Perform detailed payroll reconciliations, investigate variances, and recommend corrective actions Maintain organised payroll documentation in line with audit, retention, and confidentiality requirements Monitor data quality across payroll inputs and partner with HR, Finance, and system teams to resolve recurring issues Use payroll data and reporting to identify trends, risks, and improvement opportunities Employee & Stakeholder Support Respond to complex payroll enquiries from employees, HR, Finance, and managers, providing clear guidance and timely resolution Provide subject matter support on payroll processes, documentation requirements, deadlines, and exception handling Build effective working relationships with internal stakeholders and external providers to deliver a high-quality payroll service Communicate payroll requirements, risks, and actions clearly to stakeholders, ensuring issues are followed through to closure Process Improvement & Continuous Learning Support the development and embedding of standardised payroll processes with a focus on accuracy, efficiency, compliance, and employee experience Participate in payroll system testing, enhancements, implementations, and process changes, including user acceptance testing where required Identify opportunities to simplify, automate, or strengthen payroll processes and controls Support knowledge sharing across the payroll team and contribute to process documentation, training materials, and best-practice ways of working Maintain up-to-date knowledge of payroll practices, regulations, systems, and technology relevant to US payroll operations Skills/Requirements HS Diploma or GED Required; Post-secondary education in Payroll, Accounting, Finance, HR, Business, or equivalent experience preferred 3+ years of payroll experience, ideally in a large, multi-state, corporate, or shared services environment preferred Experience processing payroll, reconciliations, adjustments, and resolving payroll inquiries and exceptions Working knowledge of U.S. payroll regulations, including taxation, deductions, garnishments, and compliance requirements Proficiency with payroll, HRIS, timekeeping, and reporting systems; Workday experience preferred Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, and data analysis CPP, FPC, or equivalent payroll certification preferred, or willingness to pursue certification Applicants must be authorized to work in the US without requiring sponsorship now or in the future. We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you'll have access to your applicable benefit programs from your first day on the job, with no waiting period. The hourly range for this position is $20.95 - $31.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.